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Fees & Voluntary Contributions

The School Council at Bayswater Primary School has endorsed the Schedule of Voluntary Contributions, Charges, and Personal Items for Student Use for 2019. The schedule will assist you to calculate all costs that may be incurred during the school year.

School Voluntary Contributions

In accordance with the Department of Education's (DoE) "Contributions, Charges and Fees Policy", schools can request up to a maximum voluntary contribution of $60.00 for each child in Years K-6.

The contribution is voluntary and the funds supplement the cost of materials used by students in the educational program.

The quality of our teaching and learning program will be maximised when each family makes its contribution.

The amount of contributions received will add to the funds received from the DoE (through the One-Line Budget) and P&C fundraising to form the amount the school has available to spend on student learning. The 2019 School Voluntary Contribution for Kindergarten to Year Six is $60.00 per child.


The term "charges" refers to the provision of extra cost optional activities which are part of the educational program and which the voluntary contributions does not cover. Participation in these non-curricula activities is optional and students will only incur a cost when they are involved in an activity. Parents will be asked to make payment for each activity as it approaches.

The 2019 extra cost optional activities and charges, which have been approved by the School Council, are listed in the "Voluntary Contributions and Charges 2019" document. The activities should not exceed the costs shown. If an activity does not transpire within the school year then charges for that event will not apply.

Technology Fund

A voluntary contribution of $25 per student is requested to supplement and assist the school in ensuring the supply and administration of the iPad and laptop devices used in whole school educational programs.

P&C Voluntary Contribution

Over the years the P&C has provided many resources for the school, along with direct subsidies to student activities. The P&C Association is requesting each family to make a voluntary contribution of $40.00 to fund and support school initiatives and focus areas that meet the needs of our children. The assistance provided by the P&C benefits all students in the school.

The P&C also asks for the payment of a $1.00 membership fee which entitles you to a number of benefits including a vote on motions at meetings.

Projected Extra Costs Related to Graduating Year Six Students

The following is an estimate of items expected for the Graduating Year Six students.

  1. $40.00 Graduation shirt - distinguished by the design for Year 6 only.
  2. $90.00 optional Graduation jacket.
  3. $40.00 Graduation Dinner following the Graduation Ceremony.
  4. $380.00* for a three day camp for civic and social development (i.e. leadership).

* The maximum camp cost per student is $380.00. It will potentially be less than this due to donations and Year 6 fundraising activities conducted throughout the year.

Parents of students selected to participate in PEAC and the John Forrest Secondary College Music Programs will need to add the cost of these courses to those recorded below to calculate the total charges for 2019. The costs indicated for these courses are an estimate only, based on advice available from the providers.


Participation in these extension programs have traditionally been managed by the North Metropolitan Education Region. They are conducted off-site, are voluntary and subject to selection processes. We are awaiting confirmation of how these courses will be conducted in 2019. In the past the cost structure for courses have varied from $5.00 up to $100.00 according to the costs involved e.g. transport, entry fees, provision of materials and presenter fees. We expect that the selected students will complete between one and four courses each year. Camp costs for PEAC students may cost up to $150.00 depending on the site, activities undertaken and supervision requirements.

John Forrest Secondary College (JFSC) Music Program

A small number of Year 6 students will be invited to participate in the instrumental program next year. The charge for students who use JFSC supplied instruments is expected to remain at $90.00. The cost of instrument hire, music stand, accessories and books could be expected to be around $150.00 in the first year of the program.

Optional Costs or Services

These include: School photography, Scholastic Book Club and Book Fair, Student charitable fundraising, Year 6 camp fundraising, P&C fundraising.

Personal Items for Student Use

These are needed by students for personal use in the educational programs provided by the school. The School Council approved the development of student requirement lists to a maximum value of $140.00. The 2019 Personal Items for Student Use has been included in this pack.

The items can be purchased through the suggested supplier or a supplier of your own choice. Information regarding ordering and payment are explained on the 2019 Personal Items for Student Use forms. Included on the lists are other items parents are asked to supply to assist with the successful management of the classroom e.g. tissues.

General Information

Refund of Contributions

Parents may be entitled to a refund of any unused portion of the voluntary contribution if their child transfers to another school prior to the end of the school year. Alternatively, the remaining funds can be transferred to the new school. Refunds are calculated on a pro-rata basis and made on receipt of a written request by the Manager Corporate Services at the school.

Refund of Extra Cost Optional Component Payments

From time to time students may accrue ‘unallocated credit’ on their account as a result of over-payment in error/double payment or children not being present for an excursion or an incursion. This credit may be used in different ways, for example it can be held to pay for future incursions or excursions, it can be transferred to a sibling, or it may be refunded to you. The school will contact you if your child has an unallocated credit on their account.

Financial Arrangements

A range of payment options is available and may be negotiated with the school. Voluntary Contributions may be paid with the Personal Items List, or at any time throughout the year. Contributions can be paid as a single contribution, or payment plan arrangements can be made with the school to spread the payment of contributions and optional charges (such as Year 6 camp) through the year.

Families experiencing financial hardship are invited to contact the Manager Corporate Services to discuss payment options.

If you have any questions or need clarification of any of the above please contact us.